🧭 EA-07 — Executive Travel Digest Email

🎯 Outcome: Deliver a clear, organized travel summary email 24–48 hours before departure that lets your executive (and their family or assistant) know exactly what’s happening, when, and where — with zero surprises.

⏱️ Time: 45–60 min per trip ⭐ Complexity: Moderate 👤 Owner: Executive Assistant

🗂️ Department: Operations / Executive Support 📅 Frequency: Before each trip

🚀 Quickstart — Do This Now

• [ ] Gather all travel confirmations (flights, hotels, meetings, restaurants)
• [ ] Build a single-email summary using this SOP structure
• [ ] Double-check all links (Google Maps, reservation numbers, etc.)
• [ ] Send the digest 24–48 hours before departure
• [ ] Confirm the executive (and family, if relevant) received and reviewed it

🧳 Basic Trip Overview

• [ ] Trip title: “City – Purpose – Dates” (e.g., NYC Investor Meetings – Sept 12–14)
• [ ] Travel dates: include time zone
• [ ] Purpose of trip: short phrase (e.g., Investor meetings + client dinner)
• [ ] Trip summary sentence: one-line overview (e.g., You’ll be in NYC from Thurs morning to Sat afternoon, staying in SoHo, with three investor meetings and one dinner confirmed.)

✈️ Flight Details

• [ ] Airline & flight number (departure + return)
• [ ] Departure / arrival times + time zones
• [ ] Departure & arrival airports