Purpose

To ensure accurate time tracking, consistent payroll practices, and fair access to rest and recovery for all team members.

This template standardizes how hours are recorded, holidays are observed, and leave is requested—balancing operational reliability with flexibility for distributed, global teams.

🧩 Instructions: Replace all text in [brackets] with your organization’s details before publishing.

🧭 Scope & Ownership

• Applies to [employees / contractors / global team members].
• [Executive / HR Manager / People Ops Lead] defines region-specific settings (holidays, accrual rates) and ensures compliance with local labor laws.
• Document owner: [Name / Department]
• Last updated: [MM/DD/YYYY]

🗓 Holidays (Define Per Region)

Each organization should publish its paid holiday list annually per region.

Sample U.S. holiday set (edit as needed):

• New Year’s Day (Jan 1)
• Memorial Day (Last Monday of May)
• Independence Day (July 4)
• Labor Day (First Monday of September)
• Thanksgiving Day (Fourth Thursday of November)
• Day After Thanksgiving